Vendor Rules and Information

• You may begin setting up Thursday Morning, July 22 at 6:00 AM and you must complete set up by  Thursday noon or your merchandise will have to be hand trucked in, vehicles will not be permitted after that time. We will direct you to your vendor booth area, we don't have time for you to set up in the wrong place and then have to move your booth to the right area (and you will have to move).
  
• We are not responsible for the security of your booth or the goods you are selling, this is your responsibility.
  
• We have a complete list of all vendors that have contracts with us, we will be there to check you in as you arrive and direct you to your booth area. 
• Vendor Booths are assigned and there will be no moving to another space or telling us where you were in previous years.  We have no records from previous years and cannot make changes, the vendor map is finished.  We have included sufficient walkways for fire or other emergencies, be sure to keep your vendor products out of these areas.
  
• We understand that you are all small business owners and we want to help you to succeed but we cannot allow you to misrepresent yourselves or your products to us or to the public, so please make sure that you tell us exactly what you are bringing to this event in your booth.  If you have misrepresented yourself you will be asked to leave and will not get your vendor fee returned.
  
• Anything that you yourself can make happen in regards to obtaining power is strictly up to you and whomever you can convince to help with your problem. Sun and Surf has no part in providing electricity. Bring duct tape so you can cover up any electrical cords that you provide.  Some of the booths on row S can make arrangements with the stores behind them to pay for electricity.  Also there are booths that have generators and you can ask them to share with you for a fee.
  
• If you are not signing up as a Leather or patch sewing booth do not bring a sewing machine to this event (this is a very strict rule).  If you bring items that are not listed on your contract you will have to remove them from your booth or close your booth if you do not comply. 
  
• If you are not listed as a sunglass vendor do not have sunglasses in your booth, you will be asked to remove them from the booth.
  
• Please bring along something to place around your generator to keep the noise to a level of sanity for your neighbors. Even a heavy cardboard box type enclosure is better than nothing, also have a fire extinguisher.
  
• If you do not have a Washington State business permit you can apply for one online. We must have your temporary Washington selling permit number before you are allowed to setup your booth. If you are an out of state business or traveling vendor you will have to have a temporary or seasonal Permit you will find complete information at this website. http://dor.wa.gov/content/doingbusiness/BusinessTypes/Doingbus_tempreg.aspx
  
• No cigar smoking machines or perfume spraying machines are allowed in the vendor area, too many people have breathing and allergy problems.
  
• Booth size will be enforced to be fair to all vendors.  We keep our vendor space rates low for this event and we expect the vendors to comply and not abuse us or other vendors. Vendor Spaces are 10’ wide and 12’ deep.  If you need more space – purchase it now!
  
• Items must be inside the vendor booth as much as possible but if you are obstructing the booths around you, or the flow of traffic, your items will have to be moved.  This must be done to prevent accidents.
  
• Warning: You may not use the names Sun and Surf / Sun and Surf Run / Sun and Surf Motorcycle Run/ Sun and Surf Motorcycle Event/ Sun and Surf Event /Ocean Shores Motorcycle Run (in any form) or our logo on any of your printed items of clothing such as T-shirts, jackets and vests, patches, rockers, key chains, posters, pins, etc., without written permission. If you do so you will be in violation of copyright and trademark laws, will be asked to leave, your items will be confiscated and no restitution of your vendor fee.